Events Coordinator

Job title: Events Coordinator

Location: Bracknell/Hybrid

Department: Marketing

Working hours: Full time, 36 hours per week

Contract Type: Permanent

About Us

Are you ready for an organisation that is committed to making a positive difference for people everywhere? If so, we could be the organisation for you. We are the Chartered Institute of Building (CIOB), the world's largest and most influential professional body for construction management and leadership.

About the Role

As an Event Coordinator, you will support the coordination of a range of high-quality events including award ceremonies, graduations, conferences, and any other events that deliver on the organisational objectives; events are intended to increase member engagement, support member career development, engage new members to raise the profile of our client and its key activities. All events observe the commitment of our client's Royal Charter; to promote the science and practice of building for the benefit of society.

Key Responsibilities will include:

• Supporting the Events Team with the coordination of conferences, graduations, awards ceremonies. and any other events to meet the aims and objectives of the appropriate internal stakeholders: Events include face-to-face, online and hybrid and may include- liaising with suppliers, ordering catering, managing events payment online and via invoice, booking travels & accommodations.
• Working as part of the team to deliver our client's key events.
• Working with the organisation's event management system (Eventbrite) and online events platform (Cvent) to ensure efficient and high-quality delivery of events. Including; ensuring all events are entered into the booking system, showing live on the website events calendar, correctly processing bookings, and managing events attendees internally and externally via Eventbrite.
• Working with external suppliers e.g. venues, AV, photographers caterers.
• Attending and actively participating in all key events including graduations, award ceremonies, conferences, and network events. Including Liaising with the venue for set up, dealing with queries/issues on the day, and ensuring all of our client's products/services are promoted.
• Managing purchase orders and invoicing via Focalpoint, setting up new suppliers/customers as needed.
• Supporting the wider marketing, communications & digital team to publicise and promote the events, including editing and proofing event brochures, agendas, marketing collateral, banners, and other collateral as required.
• Carrying out administrative functions for the Events team, including but not limited to; managing the events email inbox and event banner process.
• Travelling and staying overnight away from home may be required.

About You

The ideal candidate will hold the following skills and experience:

• Excellent communication skills, both in written and spoken English
• Ability to work proactively, show initiative and manage a variety of stakeholders.
• Organising and delivering high-quality conferences, events, or exhibitions.
• Excellent customer service, organisational, multi-tasking, and administrative skills essential
• Managing suppliers, negotiating best prices, and benchmarking costs.
• Strong IT skills including Microsoft Office software (Word, Excel, PowerPoint, and Outlook) experience working with social media, with the ability to learn new in-house systems quickly.

Why work for us?

We can offer you not only the opportunity to make a real difference with the work you do, but the chance to do that in a friendly, flexible and welcoming working environment.

Your personal wellbeing matters to us too. We’ll offer you a fantastic range of benefits and we’ll make sure that you’re constantly learning throughout your time with us. Our Gold Investors in People Award demonstrates that commitment.

How Do I Apply?

To read more about the role, you can download our job description on this page.

If you would like any further information, or to apply for this role please submit a full CV and covering letter by email [email protected]

Please note that we may consider applications as they are submitted and therefore you are encouraged to apply as soon as possible.